Office Administrator

Key Responsibilities

• Provide efficient and professional administrative support, including scheduling, travel coordination, confidential correspondence, reports, and presentations
• Serve as office receptionist: answer phones, greet visitors, and manage mail, shipping, and print requests
• Coordinate on- and off-site meetings, special events, and catering
• Maintain office supplies and vendor relationships
• Support purchasing activities, including requisitions and procurement
• Assist with employee onboarding and emergency evacuation procedures

Facilities & Maintenance

• Ensure office facilities are maintained and fully functioning
• Log and coordinate maintenance requests with vendors and contractors
• Communicate potential disruptions to management and support proactive maintenance planning

Travel & Visitor Support

• Coordinate local travel arrangements in accordance with AGA travel policy
• Manage local accommodations, transportation, and visitor support agreements

Qualifications & Requirements

• High School Diploma or GED
• Valid U.S. Driver’s License
• Minimum 1 year of administrative or office management experience
• Knowledge of travel and expense management
• Strong communication, organizational, and multitasking skills with the ability to work independently and maintain confidentiality