Coordinator 2- Vendors Prequalificaton

INTERNAL (GGML EMPLOYEES)

ABOUT GEITA GOLD MINING LTD

Geita Gold Mining Ltd (GGML) is Tanzania’s leading gold producer with a single operation in Geita Region. The company is a subsidiary of AngloGold Ashanti, an international gold producer headquartered in Denver, USA. AngloGold Ashanti (AGA) has operations in more than ten countries across four continents. Geita Gold Mining Limited (GGML) is situated in the Lake Victoria Gold fields of Northwestern Tanzania, only about 120 km’s from Mwanza City and 20 km’s Southeast of the nearest point of Lake Victoria. The company has its main office and operations in Geita, only 5 Km’s west of the fast-growing town of Geita, and a supporting office in Dar es Salaam. Applications are invited from ambitious, energetic and performance driven individuals to fill in vacant position(s) mentioned below:

Position:                                               Coordinator 2 – Vendors Prequalification

Contract type & Duration:                    Unspecified time contract.

Department:                                         Finance & Supply Chain

          Reporting to:                                        Senior Supervisor - Procurement and Contracts

Number of Positions:                           One (1)

GGML is an equal opportunity employer.

PURPOSE OF THE ROLE

To undertake expression of Interest (EOI) evaluations by providing technical, analytical, administration and coordination of prequalification of vendors who express interest of doing business with Geita Gold Mining Limited in line with the Local Content Regulation of 2018.

QUALIFICATIONS:

• Bachelor’s degree or Advanced Diploma / Higher Diploma in Procurement & Supply Chain Management.
• Must be Registered with PSPTB.

EXPERIENCE:

• At least 3 years’ working experience in the mining sector preferably in Supply Chain / Procurement department.
• Experience with the Enterprise Resource Planning (ERP) System, preferably SAP system.
• Dynamic knowledge and understanding of supply chain, effective ability to recognize opportunities and suggest ideas, achieve cost savings, and streamline current processes to increase internal productivity.
• Understand business objectives to generate project information, action items, schedule, and deliverables for the team.

             MAIN OR KEY ACCOUNTABILITIES:

• Review requisitions from end users including evaluation criteria before issuing Expression of interest (EOI) to the public, which involves developing clear and objective evaluation criteria to ensure a fair and transparent selection process.
• Management of Expression of Interest from preparing and publishing EOI advertisements in relevant newspapers, notifying other relevant authorities, and overseeing the entire evaluation process to ensure compliance with established criteria and regulations.
• To conduct comprehensive due diligence to assess the credibility, capability, and reliability of selected vendors. This includes background checks, financial assessments, and verification of references.
• Interpret Vendor Financial Statements: This involves analyzing and interpreting financial statements to assess the financial health and stability of vendors, identifying any potential financial risks.
• To maintain Files of Complete Expression of Interest: Ensuring all EOI documents are accurately filed, organized, and easily accessible for future reference. This includes maintaining a comprehensive and up-to-date record of all EOIs.
• To verify submitted company documents including Industry-specific requirements (e.g., CRB, ERB, TMDA, ICMI and dealership letters): This responsibility involves verifying the authenticity and validity of all submitted documents, ensuring compliance with industry-specific requirements and standards.
• To verify vendors’ compliance with Local Content Regulations to promote local participation and development.
• Developing and presenting regular reports on key performance areas, providing insights and recommendations for improvement.
• Ensuring the confidentiality and security of all documents and correspondence, protecting sensitive information from unauthorized access.
• Demonstrate a sound Knowledge of Interpreting and Applying Procurement Policies and Operational Guidelines: Applying procurement policies and operational guidelines accurately and consistently to ensure compliance with organizational standards.
• Managing multiple tasks and priorities effectively, working independently to meet deadlines and deliver high-quality results.
• Verify and validate Vendors statements of past experiences.
• Prioritize conflicting demands, perform duties with minimum supervision and meet required deadlines.
• Analyze and resolve problems, develop new processes and procedures in response to changing working environment.
• Being adaptable, flexible, and willing to take on additional duties as required.

             ADDITIONAL REQUIREMENTS:

• Team player who will contribute to a positive team environment.
• Good analytical ability to plan and analyze complex problems and identify multiple solutions.
• Must be a strong negotiator.
• Proficient in Microsoft Office Suite or similar software.
• Excellent written and verbal communication skills.
• Positive attitude towards end users and suppliers
• High integrity in all dealings

                MODE OF APPLICATION:

• Please apply by clicking APPLY NOW button below.
• On the portal you will be required to upload your detailed CV, copies of relevant certificates, e- mail and telephone contacts, names, and addresses of three referees. Please do not attach certificates that are not related to the qualifications stated above.
• You will also be required to upload a cover / application letter addressed to “Senior Manager Human Resources", Geita Gold Mining Ltd”. Subject should be “Coordinator 2 – Vendors Prequalification.”
• If you struggle to apply via the link provided, please head over to our website https://www.geitamine.com/en/people/  for a step-by-step guide on how to apply for jobs on our recruitment portal (SuccessFactors).
• You will be required to present original certificates if you are contacted for interviews.
• Internal Applicants (those currently employed by AngloGold Ashanti) must have their application letter endorsed by their Head of Department (HOD) or Manager once Removed (MoR).

              APPLICATION DEADLINE:

• Applications should reach the above on or before 27th September 2024 at 5:30 PM
• Only shortlisted candidates will be contacted for interviews.

BEWARE OF CONMEN! GGML does not receive money in exchange for a job position. Should you be asked for money in exchange for a job offer or suspect such activity, please report this immediately to our Security Department, Investigation Unit, by calling +255 28 216 01 40 Ext 1559 (rates apply) or use our whistle-blowing channels by sending an SMS to +27 73 573 8075 (SMS rates apply) or emailing  speakupAGA@ethics-line.com or use the internet at www.tip-offs.com